Centralize your supplier catalogs and simplify recurring purchases
The Source-to-Pay Marketplace / E-Catalogue module lets employees search, compare and select products or services from supplier catalogs previously referenced and negotiated by the Procurement Department.
Fully integrated into the Procure-to-Pay process, it turns the selection of an item into a structured purchase request, compliant with contracts, available budgets and the company's approval workflows.
What Marketplace / E-Catalog enables
With an intuitive interface, similar to professional marketplaces, users search, compare and buy independently, within a framework controlled by Procurement.
- Multi-criteria search Search for a product, service or supplier in just a few clicks.
- Browse by category Browse catalogs by purchasing category and sub-category.
- Detailed item sheets View product sheets, pricing and negotiated terms.
- Offer comparison Compare the available offers before making your choice.
- Multi-item cart Add several items or services to the same cart.
- Quantities and options Select the quantities and options offered by the supplier.
- One-click purchase request Create a structured purchase request directly from the cart.
- Tracking through receipt Follow the progress of the request through to receipt of the items.
A fully digital purchasing journey
Catalog information is automatically carried over from the purchase request to the purchase order, reducing re-entry and securing the entire Procure-to-Pay process.
- Search Search the supplier catalog.
- Cart Add your items or services to the cart.
- Purchase request Create a purchase request with the items in the cart.
- Budget check Verification of rules and available budgets.
- Approval workflow Approval according to the defined rules.
- Purchase order Automatic generation of the purchase order to the supplier.
- Receipt Delivery tracking in Source-to-Pay.
- Invoicing Matching with the invoice and integration into the system.
Indicators for better steering
Track catalog usage and the savings generated, and identify new negotiation opportunities.
A centralized supplier catalog repository
Source-to-Pay lets you create, import and manage product and service catalogs within a single repository. Catalogs can be updated manually, by file import, or through integration with supplier systems and ERPs.
- Internal and supplier references Centralize all references in a single catalog.
- Purchasing categories and sub-categories Organize your items by families and sub-families.
- Descriptions and technical specifications Access detailed information on products and services.
- Images, data sheets and related documents View all documents in one place.
- Order units and packaging Manage sales units and packaging.
- Unit prices and pricing tiers View prices and volume discounts.
- Negotiated discounts Benefit from the rates negotiated with your suppliers.
- Applicable currencies and taxes Manage multiple currencies and tax rates.
Automatic application of negotiated rates
The Source-to-Pay Marketplace guarantees the use of the commercial terms negotiated by Procurement. When a user selects an item, the platform automatically applies:
- The applicable contract price Automatic application of the negotiated rate.
- Discounts and volume-based pricing Automatic calculation based on volumes.
- Terms specific to an entity or site Organization-specific rules.
- Minimum order thresholds Automatic check before approval.
- Additional fees Shipping, installation or other negotiated fees.
- Pricing validity dates Verification of validity periods.
- The priority or recommended supplier Highlighted according to the Procurement policy.
- Terms set out in the associated contract Automatic compliance with contract clauses.
Purchase control and compliance with internal policies
Before the purchase request is created, Source-to-Pay automatically checks the rules defined by the organization:
- Eligibility of the product or service Compliance with the Procurement policy.
- Status of the referenced supplier Verification of referencing and authorizations.
- Availability and validity of the contract Check of active contracts.
- Compliance with the available budget Verification of caps and commitments.
- Cost center and accounting allocation Checks based on the organization's rules.
- Relevant entity, department, project or site Application of authorization scopes.
- Commitment thresholds Approval based on authorization levels.
- Authorized quantities Check against defined limits.
Internal catalogs and supplier catalogs
Source-to-Pay supports several management modes, from the strictest control to direct access to the supplier's own catalog:
- Internal catalog Items, services, prices and terms are managed directly in Source-to-Pay. This model ensures tighter control and a consistent experience for all users.
- Integrated supplier catalog Data submitted by suppliers is imported, checked and validated by the Procurement teams before being published in the Marketplace.
- Supplier punch-out The user accesses the supplier's external catalog from Source-to-Pay, automatically applies the negotiated terms and returns to the platform to finalize the purchase request.
Clearly defined responsibilities
- Procurement Reference suppliers, negotiate pricing and validate catalogs.
- Suppliers Offer and update their items, services and terms.
- Users Search for products and build their carts.
- Managers Approve requests according to the defined workflows.
- Finance Controls budgets and tracks spending and commitments.
- Buyers/expediters Track orders, deliveries and quality.
Want to see Marketplace / E-Catalog in action?
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