Manage your receipts with dashboards
Track your receipts in real time with key indicators and custom views. Quickly spot delays, variances and suppliers that need closer follow-up.
Goods Receiving
Control deliveries and secure the receipt of your purchases.
Source-to-Pay centralizes goods receipt, checks delivered quantities, verifies compliance, manages partial deliveries and exceptions, and ensures full traceability before the invoice is processed.
What you can do with Goods Receiving
- Receipt linked to the order Order information (supplier, items, quantities, prices, site) is carried over automatically to limit data-entry errors.
- Quantity control Automatically compare ordered, received, outstanding and excess quantities on every order line.
- Compliance check Check the reference, specifications, quality and compliance documents before accepting the receipt.
- Partial receipts Record several successive deliveries while keeping a precise view of the outstanding balance on each line.
- Exceptions & non-conformities Document every discrepancy with photos and supporting evidence, and track its resolution by authorized owners.
- Rejections, returns & replacements Exclude non-compliant items and manage quarantine, the return note, supplier notification and replacement tracking.
- 3-Way Matching Automatically match order, receipt and invoice to secure payment and block anomalies.
- Tracking & dashboards Full visibility for Procurement, business teams and Finance: lead times, variances, exceptions and supplier performance.
A fully digital process
Every receipt is linked directly to its order and updated automatically, from delivery check to invoice matching.
- Receive the delivery Record the receipt from the corresponding order.
- Check quantities Compare delivered quantities with ordered ones.
- Check compliance Verify references, quality and compliance documents.
- Raise an exception if needed Report discrepancies found (damaged or non-compliant product, or incomplete quantity).
- Approve the receipt Finalize the receipt after checks and once any exceptions are cleared.
- Manage documents Attach delivery notes, certificates and supporting documents.
- Update inventory Update inventory in real time for the items concerned.
- Match with the invoice Streamline 3-Way Matching between order, receipt and invoice.
A receiving process that is simple and traceable
Source-to-Pay lets authorized users record a receipt from an approved purchase order. Order information is carried over and centralized automatically.
Receipt of supplies and equipment
Record the items actually delivered and check their compliance against the order. Receipts can cover supplies, equipment or fixed assets.
Receipt of services and works
Formalize the completion of a service or the progress of works based on service delivered. Source-to-Pay lets you capture everything needed for complete tracking.
Quantity and compliance checks on every receipt
Automatically compare ordered quantities with those actually delivered, and verify compliance with the specifications set out in the order.
Structured management of non-conformities
When a product or service is not compliant, the user raises an exception directly from the receipt, without losing the link to the order:
Damaged packagingPO-2025-0038 – Line 2Affected quantity: 12 units
Want to see Receiving in action?
Our experts walk you through the module on your own use cases.
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