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Indirect spend, finally under control
IT, professional services, cleaning, security, supplies: govern purchasing spread across many requesters and sites without slowing the business down.
- Self-sufficient requestersRoutine purchases ordered from catalogs.
- Budgets respectedBudget check before every commitment.
- Services confirmedServices confirmed before payment.
- Visible spendIndirect spend classified and analysed.
Scattered, often invisible spend
In a service company, most purchasing is indirect spend: IT, premises, professional services, travel, temporary staff, supplies. It is placed by many requesters across several sites and often escapes negotiated contracts.
The challenge is twofold: make buying simple for employees, and give procurement and finance a clear view of what is spent, with whom and against which budget. Services, harder to check than goods, must be confirmed before they are paid.
The modules to roll out first
Marketplace
Negotiated catalogs for routine purchases, ordered in minutes by employees.
See the modulePurchase Requests
Approval workflows by amount and category, real-time budget checks.
See the moduleContract Management
Service contracts, expiry dates and notice periods so renewals are decisions.
See the moduleReceiving
Service confirmation per period for recurring services.
See the moduleSpend Analysis
Indirect spend classified by category, supplier and entity to target savings.
See the moduleInvoices
Invoices centralised, checked and approved by the right people.
See the moduleImplementation in five steps
Map indirect spend and suppliers.
Publish negotiated catalogs for routine purchases.
Approval workflows and budget control.
Contracts, service confirmations and expiry dates.
Centralisation, matching and payment.
Frequently asked questions
Can employees order on their own?
Yes, from catalogs authorised for their entity and within their budget; off-catalog purchases go through a buyer.
How do we check a professional service?
The beneficiary confirms completion at the end of each period or deliverable; without confirmation, the invoice stays blocked.
Can we track budgets by cost centre?
Yes. Each approved request reserves its amount; the owner sees spent, committed and available.
Does it suit a multi-site organisation?
Yes: catalogs, approvers and budgets can be set per site, with a consolidated view at head office.
Other industries
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